Transaction Coordination
CONTRACT TO CLOSE - $450
UPON EXECUTION OF A CONTRACT:
- Review and audit all contract documents for accuracy; compile all required paperwork to initiate the transaction.
- Send a “New Contract / Details & Timeline” email to title, lender, agents, and any TCs/assistants—highlighting key terms and milestone dates.
- Provide a custom one-page Transaction Summary for quick reference.
- Send the executed contract to clients (copying you), introduce myself as your TC, outline next steps, and include full title company contact info.
- For buyers: share home inspector recommendations if provided by the agent.
- Update MLS status as needed (listings only, upon instruction).
- Confirm delivery of earnest and option fees and file the receipted page.
- Ensure delivery and signatures for survey, T-47, and Seller’s Disclosure Notice.
- Draft and facilitate amendments during business hours, as requested (agent negotiates terms).
- For buyer-side contracts: retrieve IABS and Buyer Rep Agreement from agent (or advise if Buyer Rep setup is needed).
After the Option Period:
- Submit the file to broker compliance and begin collecting required documents.
- Track and complete missing compliance items—send for signature and upload for review.
- Send an “Out of Option / Next Steps” email including:
- Home insurance, movers, utilities, and home warranty resources (provided by agent).
- Executed amendments and agreed-upon repair list, if applicable
- Send Inspector Information form for signature (if required).
- Assist with home warranty selection and notify title.
- Send executed amendments to title and agents (to lender only if instructed).
- Upload HOA docs and resale certificates to compliance, if applicable.
- File title commitment, if required.
- Verify survey and T-47 acceptance with title or request a new survey if needed.
- Confirm agent commission with agent and title.
- Submit transaction for Commission Disbursement Authorization (CDA).
The Week Before Closing:
- Schedule closing with client and title; copy agent and send calendar invite.
- Coordinate mail-out or mobile notary if needed.
- Send CDA to title (unless broker submits directly).
A Few Days Before Closing:
- Send Closing Reminder email with date, time, and location.
- Ensure file meets compliance requirements for pre-closing approval.
- Send final walk-through / Buyer’s Acceptance form, if required.
Funding & Post-Closing:
- File final settlement statement and commission check copies (if required).
- Confirm funding and close out the file in compliance.
- Send a Congratulations Email to the client with post-closing tips and a review link (optional).
- Update MLS to Closed for listings (upon instruction).
TC FEE PAID AT CLOSE:
CONTRACT-TO-CLOSE — Paid by the title company at closing and reflected on the CDA.
